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Australian Border Force – Ocean Shield Transition Project

MV Ocean Shield

ABF Cutter Ocean Shield was transferred from the Department of Defence to the ABF in 2014 and is by far the largest vessel in its fleet with gross tonnage of 8368, LOA of 110.9 and a beam of 22m.  The vessel was transferred with a support contract that provides crew, maintenance support and logistics support.

The Ocean Shield Transition Project was established to:

  • Establish, recruit and train an ABF crew
  • Design and implement on-board IT systems, including a Computerised Maintenance Management System (CMMS)
  • Develop safety management system in accordance with regulatory and statutory requirements
  • Create a maintenance support model, issue request for tender and contract
  • Transfer vessel logistics support to ABF
  • Effectively transition all elements to business as usual and identify any business transformation that is necessary

To deliver the project, the ABF sought a project manager, engineering support, integrated logistics support, project support and commercial support.  All roles other than the Project Manager are matrixed and also support other maritime projects.

Our Role

CAPDA is responsible for the successful delivery and managing the matrixed support team that provides business services to all marine projects currently managed out of the ABF Strategic Project Management Taskforce. The specific roles that CAPDA provides are:

Project Management with the following specific duties:

  • Define and clarify project scope
  • Develop the project plan
  • Develop the project schedule
  • Develop policies and procedures to support the achievement of the project objectives
  • Identify services to be provided by external companies
  • Coordinate and implement activities across different organizational functions
  • Ensure stakeholder engagement

Commercial and Procurement Management with the following specific duties:

  • Develop a robust procurement strategy
  • Formalise Statement of Work and technical specifications
  • Preparation of procurement documentation including spending proposals, Request for Tender documentation, Tender Evaluation Plans and Reports
  • Engage with Industry and undertake market research
  • Ensure a Value for Money outcome that best meets ABF’s Operational requirements
  • Resolving contractual and commercial issues, including high level negotiations with industry counterpart
  • Liaising with DIBP Legal advisors
  • Ensuring that all stakeholders understand and adhere to contractual obligations

Project Support with the following specific duties:

  • Risk and Issue management
  • Project reporting and coordination
  • Schedule development and management
  • Project control
  • Data and records management

Outcomes & Value

The Ocean Shield Transition Project has been fully scoped and scheduled.  The crew have been recruited and training is underway for a formal handover in December 2016.  A support concept has been delivered and a request for tender is about to be released.

Dates

13 July 2015 to 30 June 2017